Record Retention Policy

Plain-Language Summary:
Gratis University keeps important records safe and accessible for the required period.

Purpose:
To manage student and institutional records responsibly and legally.

Scope:
Covers academic records, administrative files, communication logs, and research outputs.

Policy Details:

• Student records (transcripts, credentials, engagement history) retained for a minimum of 5 years.
• LMS activity logs retained for 2 years for compliance purposes.
• Sensitive information stored securely and deleted after retention period.
• Access to records restricted to authorised personnel only.
• Students may request copies of their records within the retention period.

Contact Point: [email protected]
Version Control: Version 1.0 – Last Reviewed September 2025